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City of Charlottesville, VA Fire Department
STANDARD OPERATING PROCEDURES


Organization

Chapter: III - Fire Department Organization
Subject: Position Descriptions
Code: 1-III-3
Revised: 6-6-96

3.0l   PURPOSE

       A.  To  list and define the duties and responsibilities of the
           various functional positions  within  the  Charlottesville
           Fire Department.
       B.  To provide a description of the relationship each position
           has to the chain of command.

3.02   POLICY

       A.  A  list  of all Fire Department positions and their duties
           and responsibilities shall be contained within within  the
           Operations Manual.
       B.  The  functional  relationship  of  the  various  positions
           within the Fire Department shall be  verbally  illustrated
           within said list.

3.03   FIRE CHIEF

       A.  Position
           The  Fire  Chief  is  directly  responsible  to  the  City
           Manager.  The Fire  Chief  directly  supervises  those  in
           command of the fire department divisions:  Administration,
           Fire Fighting, Fire Prevention, and Maintenance.
       B.  Duties and Responsibilities
           l.  Overall   administration   of   all   Fire  Department
               operations  and  functions,  including  fire  control,
               public service, fire prevention, building inspections,
               fire investigation and public education.
           2.  Overall  administration of the Fire Department support
               activities, including department personnel  functions,
               training, staffing, maintenance, supply and budgeting.
           3.  Protection  of  lives  and property of citizens due to
               fire, panic and related incidents.
           4.  The  Fire  Chief  shall  be summoned and report to all
               second alarm or greater fires or when death or serious
               injury  has  occurred to a member of the department or
               civilian  population.   The  Fire  Chief  may   assume
               command at large scale incidents.
           5.  Coordinates  with  other  department  heads within the
               city government.
           6.  Coordinates  with  other Fire Chiefs within the State,
               County and local fire network.
           7.  Serves  as a source of information to the City Council
               and City Manager.
               a.  Must  notify  City  Manager  when absence from the
                   city will exceed more than a few hours.
               b.  The  Fire  Chief  shall report to the City Manager
                   any member of the department who by reason of age,
                   disease,  accident or other incompetency cannot or
                   does not fully  or  properly  perform  the  duties
                   required of members of the department.

3.04   DEPUTY FIRE CHIEF

       A.  Position
           The  Deputy Fire Chief is directly responsible to the Fire
           Chief and directly supervises the  Fire  Battalion  Chiefs
           and Training Captain.
       B.  Duties and Responsibilities
           l.  Administration of all Fire Fighting Division functions
               and activities through subordinate officers and staff.
           2.  Administration   of  the  Training  Division  and  its
               related function and activities.
           3.  Administration  of  fire control activities and public
               service.
           4.  Responsible   for   planning   and  administering  the
               department records, procurement, budget  and  property
               management,  and the efficient operation of the entire
               department.
           5.  Responds  to  all working or major fires when on call.
               May assume command at a large scale emergency incident
               until relieved by the Fire Chief.
           6.  Participates  directly in fire protection planning and
               development.
           7.  Coordinates  with other departments within the City in
               relation to Fire Department matters.
           8.  Coordinates  with  other  Fire Departments and outside
               agencies  in  matters  of   area-wide   planning   and
               agreements.
           9.  In  the  absence of the Fire Chief, issues orders that
               must be obeyed as if issued by the Fire Chief.
          10.  Must notify Fire Chief when absence from the City will
               exceed more than a few hours.
          11.  Reports  all  neglect of duty or violation of rules by
               any officer or member of the department that comes  to
               the Deputy Fire Chief's attention.

3.05   FIRE MARSHAL / BUILDING OFFICIAL

       A.  Position
           The   Fire   Marshal   /  Building  Official  is  directly
           responsible to the Fire Chief for the  proper  performance
           of duties.
       B.  Duties and Responsibilities
           l.  Administration   of   all  building  and  life  safety
               functions and activities through subordinate  officers
               and staff.
           2.  Administration of all code enforcement and inspections
               as mandated by State and local Government.
           3.  To  see  that  all  records  are properly kept and all
               necessary reports made.
           4.  Serves  as  a  source  of  information  pertaining  to
               building and life safety to the City Council and other
               public bodies.
           5.  Coordinates  (within  the  area of Fire Prevention and
               Building Safety) with other city departments.
           6.  Overall budgetary development of the Building And Life
               Safety Division.
           7.  Administration of all Fire Investigations.
           8.  Controls  conflict  of interest in accordance with the
               provisions of the Virginia Comprehensive  Conflict  of
               Interest Act.
           9.  Obtains  and  maintains  certifications as mandated by
               State Law.
          10.  Responds to the public with a professional and helpful
               attitude , maintains a neat appearance, and  works  in
               harmony with all members of City Government.

3.06   PERSONNEL SUPPORT OFFICER

       A.  Position
           The  Personnel  Support Officer is directly responsible to
           the Deputy Fire Chief  and  coordinates  various  programs
           with   the   Fire  Battalion  Chiefs  and  Fire  Battalion
           Captains.
       B.  Duties and Responsibilities
           l.  Plans,  develops,  coordinates  and  conducts  support
               operations for staff, suppression and fire  prevention
               divisions.
           2.  Researches and prepares required support materials and
               training materials and outlines.
           3.  Serves   as   Communications   Officer  for  the  Fire
               Department.
           4.  Assists with external departmental functions.
           5.  Performs  a  support  function in the Incident Command
               System.
           6.  Evaluates training programs.
           7.  May function as Public Information Officer.
           8.  Requisitions  and maintains audio visual equipment and
               supplies.
           9.  Schedules  and coordinates use of training grounds for
               local, regional and state-wide  training  and  testing
               sessions.
          10.  Compiles computerized records.
          11.  Actively involved in the evaluation and testing of new
               procedures, products and technology.
          12.  Instructs shift personnel.
          13.  Functions as Department Safety Officer.

3.07   FIRE EQUIPMENT MECHANIC

       A.  Position
           The Fire Equipment Mechanic is directly responsible to the
           Fire Chief.
       B.  Duties and Responsibilities
           l.  Maintenance  of all vehicles, equipment and appliances
               of the department.
           2.  Oversees  the  repairs  made outside of the department
               and to examine said bills for accuracy.
           3.  The  Fire  Equipment  Mechanic  shall  be summoned and
               report in the event of a fire as directed by the  Fire
               Chief.
           4.  The Fire Equipment Mechanic is responsible to see that
               sufficient gas and oil are kept on hand.

3.08   FIRE BATTALION CHIEF (Fire Suppression)

       A.  Position
           Fire  Battalion  Chief's  are  directly responsible to the
           Deputy Fire Chief and  are  assigned  to  the  Suppression
           Division.   Fire Battalion Chief's are assigned to twenty-
           four (24) hour duty shifts, and each one is in command  of
           one  of  three  (3) platoons of fire suppression personnel
           and two (2) fire  stations.   Each  Fire  Battalion  Chief
           directly supervises a Suppression Fire Battalion Captain.
       B.  Duties and Responsibilities
           1.  Responsible  for  a  particular  sector of the City as
               determined by the Fire Chief.
           2.  Responds   to   emergencies   and   assumes   command,
               coordinates and supervises the emergency operations of
               all  companies  involved  in fire suppression, rescue,
               and other emergencies.
           3.  Serves  as  acting Fire Chief or Deputy Fire Chief and
               takes command of the Fire Department in the absence of
               the Fire Chief or Deputy Fire Chief.
           4.  Coordinates  the  activities  of a platoon in order to
               maintain  and  support  the  operation  of  department
               equipment,  apparatus,  and  plant facilities so as to
               insure operational readiness and longevity.
           5.  Provides  support  and  assistance in the coordination
               and delivery of specialized departmental programs.
           6.  Plans  and  coordinates  the  effective  use  of human
               resources in  an  effort  to  help  meet  departmental
               objectives and goals.
           7.  Works with the volunteer system two obtain cooperation
               during emergency and non-emergency situations.
           8.  Represents  the  department  in dealing with citizens,
               members  of  the  press,  or  other  City/County/State
               agencies as directed.
           9.  Insures  that departmental policies, procedures, rules
               and regulations are implemented and maintained.
          10.  Evaluates  performance and reviews evaluations made by
               subordinate   supervisors   of   their   subordinates;
               provides   counseling  and  direction  to  subordinate
               supervisors; participates in selections,  disciplinary
               actions, and other conclusive personnel actions.
          11.  Participates in planning, organizing, training, fiscal
               management  and   the   administration   of   employee
               relations   and   the   Equal  Employment  Opportunity
               policies of the department.
          12.  Plans,  organizes,  and  prepares  special  reports or
               projects as required by the Fire Chief or Deputy  Fire
               Chief.
          13.  Assists and participates in community planning efforts
               and public fire safety education.
          14.  Coordinates  and  approves leave of assigned personnel
               in order to  insure  that  adequate  minimum  staffing
               levels are maintained.
          15.  Visits   building  in  assigned  sector  to  determine
               construction, fire hazards, and accessibility in  case
               of fire.
          16.  Inspects   personnel,  apparatus,  and  equipment  for
               efficiency of operation.
          17.  Performs other management functions as directed by the
               Fire Chief or Deputy Fire Chief.

3.09   FIRE BATTALION CAPTAIN (FIRE SUPPRESSION)

       A.  Position
       The Fire Battalion Captain is directly responsible to the Fire
       Battalion Chief whose shift  the  Fire  Battalion  Captain  is
       assigned.  The  Fire  Battalion Captain is in charge of one of
       three  (3)  platoons  of  fire  suppression  personnel.   They
       directly supervise all personnel assigned to their command.
       B.  Duties and Responsibilities
           l.  Manages,  coordinates  and  directs all operations and
               activities of the shift.  The Fire  Battalion  Captain
               carries  out all inspections and General Orders issued
               by the department.
           2.  Responds to emergencies.  Upon being the first ranking
               officer arriving at a fire, the Fire Battalion Captain
               assumes  direct  command  and  enforces  all necessary
               measures for the effective handling of the same  until
               the  arrival  of  a  superior  officer (per Operations
               Manual guidelines).  The Fire  Battalion  Captain  may
               assume  the  duties  and  responsibilities  of a Chief
               Officer in the absence of the Fire Battalion Chief.
           3.  Coordinates  and  manages  routine  shift  operations,
               including  shift  training,  pre-fire  planning,  fire
               prevention,   fire  investigation,  public  education,
               public relations, supply and maintenance.
           4.  The  Fire  Battalion  Captain shall be responsible for
               the upkeep of  their  station's  apparatus  and  shall
               report any damaged or defective equipment or apparatus
               to the Fire Equipment Mechanic.
           5.  The  Fire  Battalion  Captain  shall  notify  the Fire
               Battalion  Chief  of  any  defective   or   inadequate
               equipment  or  in  the  event  of  an injury or sudden
               illness of an employee.
           6.  The Fire Battalion Captain shall see that the Stations
               and quarters are kept in an orderly manner  and  shall
               not  allow  beds  and  lounges  to  be occupied except
               during permitted hours or  in  cases  of  sickness  or
               fatigue.
           7.  The  Fire  Battalion Captain shall be held accountable
               for the condition of their own uniform and of those of
               their subordinates.
           8.  The Fire Battalion Captain shall see that every member
               in their command is provided with a copy of  the  Fire
               Department Rules and Regulations and that every member
               becomes  familiar  with  the  same.   Any   amendment,
               revocation  or  addition  to  the  rules  or change in
               policy or procedure shall be brought to the  attention
               of every member under their command.

3.10   FIRE CAPTAIN

       A.  Position
           The  Fire  Captain  is  directly  responsible  to the Fire
           Battalion  Captain  whose  shift  the  Fire   Captain   is
           assigned.
       B.  Duties and Responsibilities
           1.  In  the  absence  of  the  Fire Battalion Captain, the
               Senior Fire Captain  on  duty  shall  assume  all  the
               duties of that officer.
           2.  Instructs  company  in-service  training  sessions  as
               detailed by the Training Officer.
           3.  Schedules and coordinates in-service fire inspections.
           4.  Files  pre-fire  plans of all inspected properties and
               shall report any fire hazards or violations  found  to
               the Fire Prevention Division.
           5.  Sees  that  all  fire  hydrants in the City are tested
               twice a year.
           6.  Assists  in  management  of  station and performs such
               duties as the Fire Battalion Captain may require.

3.11   FIRE FIGHTER

       A.  Position
           Fire   Fighters  are  directly  responsible  to  the  Fire
           Captain to whom they are assigned.
       B.  Duties and Responsibilities
           l.  Participates in fire company activities including fire
               suppression,   rescue,   public    assistance,    fire
               investigation,  fire  prevention,  pre-fire  planning,
               fire  company  training,  public  education,   routine
               maintenance   of   apparatus,   equipment   and   fire
               department facilities.
           2.  Acquaints   themselves  with  the  duties  as  far  as
               possible of the other personnel in their  station,  so
               as  to  be  prepared  to perform such duties as may be
               required by the officer in charge.  If  qualified  may
               serve  as Acting Officer-In-Charge when directed to do
               so.
           3.  Recognizes   and  accepts  that  their  profession  is
               increasingly technical and involves at times  the  use
               of  many talents and they shall study to improve their
               knowledge and skills.
           4.  Acquires  the  aptitudes and abilities for advancement
               through study and application.
           5.  Obeys orders, cooperates with fellow Fire Fighters and
               officers, presents a neat appearance and maintains the
               conduct of a gentle person.

3.l2   FIRE FIGHTER/DISPATCHER

       A.  Position
           Fire  Fighter/Dispatchers  are directly responsible to the
           Fire Battalion  Chief  in  charge  of  the  Communications
           Division.
       B.  Duties and Responsibilities
           l.  Follow guidelines established in the Operations Manual
               relating to the proper operation  of  the  Fire  Alarm
               Office and its equipment.
           2.  The  Fire  Alarm  Dispatcher  shall  at all times stay
               abreast of all fire alarm operational  procedures  and
               changes therein.
           3.  Maintains the neat appearance of the Fire Alarm Office
               and shall see that visitors to the  Alarm  Office  are
               treated courteously.
           4.  The  Fire  Alarm  Dispatcher  shall perform such other
               duties in addition to those  prescribed  herein  which
               may be established.

3.13   DRIVER/OPERATOR

       A.  Position
           Driver/Operators are directly responsible to their Company
           Officer or Fire Captain.
       B.  Duties and Responsibilities
           1.  Driver/Operators   shall   obey   all   traffic  laws,
               regulations, and signals and, at all  times,  maintain
               safe  driving  practices and execute defensive driving
               techniques.
           2.  Driver/Operators   shall   follow   emergency  driving
               policies established by this department.  (See 2-II-4,
               Driving Emergency Vehicles)
           3.  Each  assigned  Driver/Operator  shall  make a routine
               check of his/her apparatus in accordance with  Section
               1-VII-13.
           4.  Driver/Operators are responsible for maintaining their
               Engine and/or Aerial apparatus certification(s).
           5.  Driver/Operators  certified  as Engine Operators shall
               have a thorough understanding of both  engine  company
               and pump operations.
           6.  Driver/Operators  certified  as Aerial Operators shall
               have a thorough understanding of  both  truck  company
               and aerial operations.
           7.  Driver/Operators    shall   also   have   a   thorough
               understanding  of   the   operation   of   specialized
               apparatus/equipment operated by this department.
           8.  Driver/Operators shall know the location and operation
               of all equipment on the  apparatus  to  which  they're
               assigned.
           9.  Each assigned Driver/Operator shall be responsible for
               the cleanliness of his/her assigned apparatus and  its
               equipment.

3.14   BUILDING AND LIFE SAFETY INSPECTORS

       A.  Position
           BLS Inspectors are directly responsible to the Deputy Fire
           Chief in charge of the Building and Life Safety Division.
       B.  Duties and Responsibilities
           1.  Participates  in BLS activities including building and
               property inspections, training, and investigations.
           2.  Acquaints   themselves   with   the  duties  of  other
               personnel in the  division  so  as  to  perform  their
               duties as may be required.
           3.  Obtains   and   maintains   proper  certifications  as
               mandated by State Law.
           4.  Controls  conflict  of interest in accordance with the
               provisions of the Virginia Comprehensive  Conflict  of
               Interest Act.
           5.  Recognizes  their profession is increasingly technical
               and stays abreast of constant code changes.
           6.  Responds to the public with a professional and helpful
               attitude, maintains a neat appearance,  and  works  in
               harmony with all members of the department.

Go BACK to Book One Contents page.

For Help using this system, send e-mail to:

Charles Werner (werner@ci.charlottesville.va.us)