City of Charlottesville, VA Fire
|Chapter:||IV - General Administration|
|Subject:||Hiring of Additional Staff|
A. To establish guidelines relative to the maintenance of an extra-duty roster of shift personnel.
B. To insure the continuity of hiring practices and to insure that all personnel are given the same consideration when being hired for minimum staffing purposes.
A. This policy shall apply when it becomes necessary to hire on-duty suppression personnel for another tour of duty, or part thereof, for the purpose of minimum staffing.
B. A list of personnel by platoon and seniority to include all stations will be maintained by each Fire Battalion Captain at Headquarters Station. Fire Battalion Captains and Fire Battalion Chiefs are excluded.
C. Each platoon's roster will be maintained by the Headquarters Fire Battalion Captain in a secure location. Upon request, the roster will be made available for review by any member of the department.
D. It will be the responsibility of the individual hired for minimum staffing purposes under the provisions of this Manual to notify their Fire Battalion Captain or Officer-In-Charge of the period worked so that relative information can be posted on the extra duty roster.
E. When an individual is transferred to another platoon, all pertinent information relative to extra duty periods worked by that individual will be forwarded to the Fire Battalion Captain of the platoon to which the individual is being reassigned.
F. Credit for working extra duty as established within this policy is not transferable to another individual.
G. A duty list will be maintained by each shift.
H. The hiring from one rank to fill a position of another rank will not be permitted.
I. It may normally be expected that an individual would not be required to be on duty for more than three (3) consecutive twenty-four (24) hour work days; however, a situation may arise when an individual might be required to be on duty longer than three (3) consecutive twenty- four (24) hour days.
J. An individual who is hired for extra duty has the option to work the full three (3) hours to receive credit for working extra even though the individual is no longer needed to meet minimum staffing requirements.
K. Any individual hired after 0701 hours will be hired as call back, even if the individual is still in the building, and will be subject to the 1 1/2 time rate as well as the three (3) hour minimum pay standard. Personnel who are called back for duty do not have to work a three (3) hour minimum and may be released from duty at any time by the Officer-In-Charge. If an individual wishes to work the minimum three (3) hours in order to remove their name from the extra duty list, they may do so only after discussing the matter with the Officer-In-Charge.
L. Any time it becomes necessary to call off-duty personnel back for duty and there is an officer in Headquarters, it shall be the responsibility of that officer to make the call back(s). If there is no officer present, the call back(s) shall be made by the Dispatcher.
A. When an additional Fire Fighter is required to work, the Officer-In-Charge shall refer to the extra duty roster.
B. The Fire Fighter who is to work shall be determined from the extra duty roster by:
l. Individual with least seniority.
2. Least number of times worked.
3. Oldest date last worked.
C. The individual fulfilling the above formula most accurately shall be required to work.
D. When an additional Fire Fighter is required to work overtime, the selection process will be as follows:
l. The individual scheduled for duty shall be asked to work, and if the individual agrees to work, then that counts as that members turn.
2. If the scheduled individual prefers to pass, then the individual may get someone to volunteer in their place.
3. If no one volunteers, then the individual scheduled for duty shall be required to work.
E. When the individual at the top of the list works for a minimum of three (3) hours regardless of whether the member volunteers or is required, the date of extra duty will be listed adjacent to that individuals name.
F. If the individual scheduled cannot perform the job, the next individual on the list that can perform the job shall be selected; however, the individual passed over shall still remain at the top of the list.
A. The individual scheduled may get someone else to work their tour, or any part thereof, provided the replacement can perform the same job.
B. When the duty tour is to be split, the following must be adhered to:
1. The Officer-In-Charge on duty will be contacted and authorize the tour split.
2. The Officer-In-Charge on duty shall be notified of the request to split the duty tour at least four (4) hours prior to the tour split, except when the tour split is to take place at the shift change, normally 0700 hours.
3. No more than two (2) individuals may split any one (1) duty position.
4. Individuals working a split duty tour shall receive credit on the Officer-In-Charge's extra duty roster provided all other requirements of this policy are met.
5. Individuals working a split duty tour will be paid for the period worked.
A. Volunteer and seniority procedures are excluded.
B. The Officer-In-Charge shall utilize whatever technology is available to contact off-duty personnel for hiring after 0700 hours. Available technology means, but not limited to: telephone, telephone pager, fire department pager, AM and/or FM public radio, televison, etc.
A. A special event shall be considered an activity of any company other than an emergency response. These activities shall include, but not limited to, fire prevention, demonstrations, public education, standbys, etc.
B. The procedure for hiring personnel to cover special events shall be as follows:
1. If hiring for a special event requires four (4) persons or less, the hire back procedures for minimum staffing shall apply.
2. If it is necessary to hire back more than four (4) persons to cover staffing for a special event, the Officer-In-Charge shall start at the top of their respective Extra Duty List and hire back the number of people necessary to cover the event. Personnel shall be hired in order from the Extra Duty List, with no option not to work.
1. Tour of duty: Starting and ending time as determined at the time of hiring.
2. Continuous duty: Duty continuing due to an incident in progress, up to 3 hours, which does not allow the firefighter to leave at the scheduled time (supersedes memo dated 9 March 1994, Continuous duty vs. Hire Back).
3. Hold Over: Members will not be compensated for overtime for any time less than thirty-one (31) minutes if he/she is required to hold over. If on a call and an individual works past their shift change (0700) and the overtime is 30 minutes or less, no overtime will be paid. However, at 31 minutes after the hour, overtime will begin and will be picked up beginning at 0700 hours (Overtime Policy, 1-V-4, 4.02 Policy, E, dated 10 June 1996).
4. Minimum staffing: The number of personnel necessary for an emergency response of department apparatus (Hire Back Policy, 1-IV-21, 21.02 Policy, B, dated 10 June 1996).
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