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City of Charlottesville, VA Fire Department
STANDARD OPERATING PROCEDURES


Organization

Chapter: IV - General Administration
Subject: Emergency Recall
Code: 1-IV-5
Revised: 6-10-96

5.0l  PURPOSE

      To   provide  policy  and  guidelines  for  recalling  off-duty
      personnel during emergency operations.

5.02  POLICY

      A.  All  fire  department  personnel  are  subject to emergency
          recall.
      B.  Whenever  it is determined by an Incident Commander than an
          emergency will soon exceed  or  has  already  exceeded  the
          capabilities  of the entire on-duty fire suppression force,
          said Incident Commander shall be able to obtain  additional
          fire suppression resources by recalling off-duty personnel.
      C.  Requests  to  recall off-duty personnel shall be made by an
          Incident Commander or Chief Officer through the Fire  Alarm
          Office.    The   Fire  Alarm  Dispatcher  will  notify  the
          following personnel:
          1.  One (1) Fire Battalion Chief (Suppression Division) who
          will report to Headquarters Station.
          2.   One  (l)  Battalion  Fire  Captain  who will report to
          Headquarters Station.
          3.  One (l) Fire Captain  and  six  (6)  Fire  Fighters  to
          operate  a  reserve  engine, a reserve ladder truck, and to
          guide mutual aid companies.
          D.  Additional off-duty personnel, up to and including  the
          entire  off-duty  force,  may be recalled as required by an
          Incident Commander or Chief Officer.
      E.  Personnel  contacted to report for duty during an emergency
          recall who are ill, under the influence of  medication,  or
          under  the  influence  of  alcohol,  to such an extent that
          their  judgment  and/or  coordination  is  impaired,  shall
          refrain  from  participating  in the emergency recall.  The
          Fire Alarm  operator,  Headquarters  Officer-In-Charge,  or
          other  person conducting the recall shall be advised by the
          member of his/her inability to return to duty.
      F.  Personnel  who  have been contacted for an emergency recall
          and who were unable to return to  duty  shall,  upon  their
          first  day  returning  to  work,  submit  a  memo  to their
          supervisor explaining the reason they were unable to return
          to duty.

5.03  RESPONSIBILITY

      A.  An  Incident  Commander or Chief Officer is responsible for
          requesting the emergency recall of off-duty personnel.
      B.  The  Fire  Alarm  operator  is  responsible  for contacting
          off-duty personnel.
      C.  The  first fire officer or senior Fire Fighter to arrive at
          Headquarters Station is responsible for assigning  recalled
          personnel  to  apparatus  or  tasks  until  relieved  by an
          officer, senior Fire Fighter, or unless otherwise  directed
          by an Incident Commander or Chief Officer (see 5.05 Command
          Structure of Off-Duty Personnel).

5.04  PROCEDURE

      Upon  a  request  for  off-duty  personnel  to be recalled, the
      following procedure will be activated.
      A.  The Fire Alarm operator will contact one (1) Fire Battalion
          Chief (Suppression Division) who will  report  directly  to
          Headquarters  Station to operate as duty chief for the City
          until relieved by the on-duty Fire Battalion Chief,  Deputy
          Fire Chief or Fire Chief.
      B.  The  Fire Alarm operator will contact the Personnel Support
          Officer who will report directly to the Fire  Alarm  office
          to  coordinate  communications and one (1) fire officer who
          will  report  to  Headquarters  Station  to  serve  as  the
          Officer-In-Charge.   This officer may be obtained in one of
          the following ways:
          l.  An  off-duty  Fire Battalion Captain will be contacted
          and instructed to report to Headquarters Station.
          2.  If a Fire Battalion Captain is not available,  then  an
          off-duty  Fire  Captain  will be contacted.  The first Fire
          Captain contacted will be instructed to report to the  Fire
          Alarm office.
          B.  The  Fire  Alarm operator will recall one (l) off-duty
          Fire Captain and six (6) off-duty Fire Fighters.
          l.  The  Fire  Captain  and  six  (6)  Fire Fighters (to
              include one (l)  engine  driver/operator  and  one  (l)
              aerial  ladder  operator) will operate a reserve engine
              and ladder truck, and guide one (l) mutual aid  company
              at Headquarters Station.
          2.  One (l) Fire Fighter will guide a mutual aid company at
              Station One.
          3.  The  first  Fire Captain (or if in conflict with B-2
              above, the second Fire Captain)  contacted  will  be
              recalled.
          4.  The  first  six  (6)  Fire  Fighters  contacted will be
              recalled.
      C.  The  off-duty  shift  not  on  four-day-break is considered
          available for recall.  Personnel assigned to this available
          off-duty shift will be contacted first.
      D.  Those  personnel  living  in or close to the City should be
          called first before considering those living farther away.
      E.  If  unable to reach sufficient personnel from the available
          off-duty shift, then personnel  assigned  to  the  off-duty
          shift on break will be contacted.
      F.  Personnel  contacted  must report for duty, unless affected
          by Section 5.02E.
      G.  A  list  of all personnel's current home and work telephone
          numbers will be maintained in the Fire Alarm office.

5.05  COMMAND STRUCTURE OF OFF-DUTY PERSONNEL

      A.  The  Fire  Alarm operator, if in quarters alone, will be in
          charge  until  an  officer  or  more  senior  Fire  Fighter
          arrives.
      B.  The  first  officer  or  senior  Fire  Fighter to arrive at
          Headquarters will assume command until relieved by  a  more
          senior officer.
      C.  The  first  fire  officer  or  Fire  Fighter in quarters at
          Station One will assume command until relieved  by  a  more
          senior officer or Fire Fighter.

5.06  RECORDING OF TIME FOR OFF-DUTY PERSONNEL

      A.  The  officer  in charge of the recalled personnel shall see
          that their names  are  properly  recorded  in  the  Station
          Journal when reporting for and released from duty.
      B.  The  officer  in  charge  will  prepare  a list of recalled
          personnel and the times they  reported  on  and  off  duty.
          This  list  is to be given to the shift's Officer-In-Charge
          for his/her use in preparing overtime papers.

5.07  OPERATORS STATUS LIST

      A.  An   up-to-date   list   of  apparatus  operators  will  be
          maintained and posted in the Fire Alarm Office.
      B.  The   list  shall  contain  the  names  of  all  department
          personnel and shall be grouped under the apparatus listing.

Go BACK to Book One Contents page.

For Help using this system, send e-mail to:

Charles Werner (werner@ci.charlottesville.va.us)